Basic policies on protecting Individual Numbers
and Specific Personal Information
ARTERIA Networks Corporation
Enactment date: March 1st, 2016
ARTERIA Networks Corporation recognizes the great responsibility of the need to manage and protect Individual Numbers and Specific Personal Information, which are based on the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as the “Number Act”) and will handle Specific Personal Information and other matters (hereinafter referred to as “Specific Personal Information”) based on the following basic policies as a way to fulfill its responsibility.
1.Compliance with laws and regulations
The Company recognizes the appropriate management of Specific Personal Information as part of compliance and shall comply with the Number Act, as well as other related laws and regulations and guidelines (hereinafter referred to as “laws and regulations”), along with enacting internal regulations regarding the handling of Specific Personal Information, and fully instill understanding among officers and employees.
The Company shall create a management structure that will appropriately handle Specific Personal Information and appoint a person in charge of administrative procedures, who, as a supervisor, will be in charge of building, implementing, operating and reviewing the management structure set up for Specific Personal Information.
3.Gathering, using, offering, storing and disposing of Specific Personal Information
The Company shall appropriately gather, use, offer, store and dispose of Specific Personal Information based on laws and regulations as well as the Company’s internal regulations and other rules. The Company will use Specific Personal Information for the following administrative operations using the Individual Number or processing administrative operations related to the Individual Number.
（1）Administrative operations that use the Individual Number in association with officers, employees or administrative operations related to the Individual Number
a. Administrative operations related to withholding income tax
b. Administrative operations related to special levy of local taxes
c. Administrative operations related to health insurance, welfare annuity insurance, corporate pension
d. Administrative operations related to the third grade of the national pension plan
e. Administrative operations related to employment insurance, workers’ compensation insurance
f. Administrative operations related to accumulation savings for property accumulation savings for house construction / property accumulation
g. Administrative operations related to the creation and supply of statutory reports associated with the above
（2）Administrative operations using the Individual Number or such operations related to the Individual Numbers associated with individual business partners
a. Administrative operations for creating and supplying payment records and other statutory reports related to remuneration, fees, etc.
b. Administrative operations for creating and supplying payment records and other statutory reports related to real estate transactions
c. Administrative operations for creating and supplying payment records and other statutory reports related to transactions for buying and
d. Administrative operations for creating and supplying payment records and other statutory reports related to transactions involving
4.Safety management measures
The Company shall implement appropriate safety management measures to prevent illegal access as well as leaks, damage and defamation of Specific Personal Information.
5.Handling of outsourcing
There are times when the Company will outsource the handling of Specific Personal Information to a third party. In such an event, the Company shall supervise the outsourced entity as needed and appropriately based on laws and regulations.
6.Disclosure, amendment and suspension of use of Specific Personal Information
In the event the holder of Specific Personal Information requests disclosure, an amendment/addition, deletion or suspension of usage, the Company shall respond accordingly after verifying that the person submitting the request is the holder.
7.Inquiries regarding Specific Personal Information
Please send your inquiries regarding Specific Personal Information that the Company handles.
- 6-9-8, Shimbashi, Minato-ku, Tokyo, 105-0004, Japan
ARTERIA Networks, Personnel and General Affairs Division
TEL: +81-3-6823-0530 (hours of operation: 10 am – 5 pm, excluding Saturdays, Sundays, year-end and the New Year)
The Company will make a greater effort to work on protecting Specific Personal Information by reviewing these basic policies in an appropriate manner.